Terms and Conditions
Ravir Hospitality, doing business as Ravir Private Dining
Effective Date: November 2, 2026
Last Updated: November 3, 2026
1. Introduction
These Terms govern all private dining bookings, events, and services provided by Ravir Hospitality, doing business as Ravir Private Dining (“Ravir,” “we,” “us,” or “our”). By requesting, booking, or paying a deposit, the person or organization making the booking (“Client,” “you”) agrees to these Terms. “Proposal” means Ravir’s written quote. “Event agreement” means the signed booking agreement incorporating these Terms. “Venue” means the Client’s home or another event location.
2. Booking and Confirmation
A booking is confirmed only when the event agreement is signed and the 50% deposit is paid. Until then, any date or space held is provisional and may be released without notice. Ravir may decline a booking at its discretion. Proposals are valid for 14 days unless stated otherwise; pricing and availability are not guaranteed after that period.
3. Pricing
Private dining pricing is all-inclusive and covers chef fees and labor, groceries and ingredients, preparation, cooking and plating, professional table service, post-event cleanup of Ravir’s use, and applicable sales tax. Gratuity is optional and never included. The signed price changes only when the Client requests a scope change. Meal prep and other services may be billed hourly, with goods billed separately and receipts provided within 48 hours. Holiday, high-demand date, travel, access, and cleanup charges will be disclosed in writing before booking or charging. An access surcharge of $50 or cleanup surcharge of $150–$300 may apply as described in the proposal.
4. Deposits and Payment
A 50% deposit is due at booking. The remaining balance is due at least 7 days before the event unless agreed otherwise. Additional services or scope changes requested on the event day are due at the event’s conclusion. Hourly-service and post-event invoices are due within 3 days. Late payments accrue interest at 1.5% per month, or the maximum permitted under Colorado law, whichever is less. A 2% card processing fee applies to credit-card payments.
5. Guest Count and Minimum Spend
The Client must provide the final guest count and menu selections at least 14 days before the event. Billing is based on the final guest count or the number attending, whichever is greater. A $500 daily minimum spend applies. Increases after the deadline are subject to availability.
6. Menus, Dietary Needs, and Allergies
Menus may change based on ingredient availability. The Client must disclose all known allergies, intolerances, and dietary restrictions in writing at booking. Ravir will make reasonable efforts to accommodate disclosed needs but cannot guarantee an allergen-free meal or prevent cross-contamination in residential kitchens. Guests with severe allergies should use caution or provide their own meals.
7. Cancellation and Rescheduling
Cancellations must be in writing. The deposit is refundable when cancelled at least 30 days before the event and non-refundable when cancelled fewer than 30 days before the event. Events booked within 30 days are non-refundable from booking. Within 7 days, all amounts paid are non-refundable and any unpaid balance remains due. Rescheduling more than 14 days before the event has no fee; within 14 days, the fee is 25% of the total price calculated on a $500 minimum. Ravir may apply the deposit to a rescheduled event within 4 months, subject to availability. If Ravir cancels or fails to appear, the Client receives a 100% refund, subject to the force-majeure terms.
8. Event Timing and Space Use
Events must begin and end at the agreed times. Extensions, setup, vendor access, and breakdown must be arranged in advance and may incur agreed fees. The Client is responsible for guests and vendors and must provide a clean, working kitchen and safe working environment. Ravir provides plates, silverware, and necessary equipment, but not glassware or linens unless stated in the proposal. Ravir may pause or end service, without refund, for unsafe, abusive, harassing, or unlawful conduct.
9. Alcohol Service and Sourcing
Ravir does not sell alcohol. Client-purchased alcohol or alcohol sourced by Ravir is billed at cost, with a $150 sourcing and procurement fee when Ravir sources it. Bartenders are billed separately. The Client is responsible for lawful purchasing, guest consumption, identification, safe transportation, and conduct. Ravir may refuse or stop service. To the fullest extent permitted by law, Ravir is not liable for alcohol-related incidents, except where caused by gross negligence or willful misconduct.
10. Liability and Venue Conditions
Ravir is not responsible for lost, stolen, or damaged belongings. To the fullest extent permitted by law, Ravir’s total liability does not exceed the amount paid for the event, except for gross negligence or willful misconduct. The Client must be authorized to use the venue, provide safe access and working conditions, and secure pets, valuables, and fragile items. Ravir may decline or stop service if conditions are unsafe.
11. Force Majeure
Neither party is liable for delay or failure caused by events beyond reasonable control, including severe weather, natural disaster, fire, government order, utility failure, public health emergency, or civil disturbance. Ravir will work in good faith to reschedule. If rescheduling is not possible, Ravir will refund amounts paid except the greater of the deposit or non-returnable supplies purchased, with receipts available on request.
12. Photography, Marketing, and Intellectual Property
Ravir may photograph or record the space, food, and setup for promotional purposes but will not use images clearly identifying guests without consent. Notify Ravir in writing if you prefer no photography. Menus, recipes, culinary techniques, presentation styles, proposals, photographs, branding, and other Ravir materials remain Ravir’s intellectual property. They may not be copied, published, distributed, or used commercially without written consent. Personal, non-commercial event photographs may be shared.
13. Privacy
Ravir uses names, contact details, and payment information only to manage bookings and provide services. Ravir does not sell personal information. Payments are processed through secure third-party providers.
14. Chargebacks and Non-Disparagement
Payments are final subject to the cancellation terms. Before initiating a chargeback, the Client must give Ravir written notice and a reasonable opportunity to resolve the issue. Concerns should be raised during service where practical and confirmed in writing with photographs within 24 hours. Food served and eaten is accepted except in a food-safety matter. This does not restrict honest, factual reviews or communications protected by law. The Client agrees not to publish false or defamatory statements.
15. Governing Law and Disputes
These Terms are governed by Colorado law. Disputes will be resolved in the state or federal courts located in Denver, Colorado. The prevailing party may recover reasonable attorneys’ fees and costs.
16. General
These Terms and the signed event agreement are the entire agreement and supersede prior discussions. The version in effect on the booking date applies. If a provision is unenforceable, the remainder remains effective. Electronic signatures are binding. Notices must be in writing and may be sent by email; email notice is effective when sent. If these Terms conflict with a proposal, these Terms control unless the proposal expressly overrides a specific provision.
17. Contact
Ravir Hospitality, dba Ravir Private Dining
info@ravirprivatedining.com
720 772 6720